Subject: Galliford Try Tradex EDI Invoice Program
Dear Supplier,
The safety of our employees and support
for our supply chain are key priorities during the Covid-19 pandemic. In the
current circumstances, including home working, there are difficulties
processing paper and pdf supplier invoices. You may also be finding it
difficult to get paper invoices posted to us. In response to these challenges,
and to make our processes more efficient going forward, we have extended our
Tradex EDI invoice program to all our suppliers, therefore enabling effective
home working for both our respective teams.
Use of the Tradex invoice portal is free
to our suppliers, and gives you control over when your invoices are processed
onto our purchase ledger. As part of onboarding with Tradex you also receive
access to our Oracle iSupplier web portal which will enable you to track
progress of your invoices from receipt through to payment. Sending us
electronic invoices (including adding attachments, where appropriate e.g.
delivery tickets and timesheets) via Tradex will greatly help us to get you
paid on a timely basis.
Given that the use of the Tradex Portal
requires no systems changes and supports both our respective teams working from
home, we ask that you adopt this change of process by 30 June 2020. Any paper
or pdf invoices received from 1 July 2020 will be returned for resubmission via
the Tradex Portal.
Please register your company with Tradex
by clicking here to access our Tradex Microsite. This
web page provides all the guidance required to register with Tradex and how to
operate the process. All invoices submitted through the Tradex Portal will
continue to be processed and paid by the Galliford Try Shared Service Centre
(SSC), as a priority.
Our Supplier Golden Rules are attached
to try to minimise the number of your invoices requiring fixes or changes
before we can process and pay them. Our Supplier Golden Rules include the
fundamental requirement to quote the relevant 10 digit numeric Oracle Purchase
Order number that details the goods or services you have supplied on your invoice.
This is validated by the Tradex system before your invoice is accepted.
Submission of invoices via Tradex is
required for all suppliers, including materials, plant hire, operated plant,
contingent workers / agency labour and overheads. Please note subcontractors
should continue to submit their applications (or invoices) to our Quantity
Surveyors / Commercial Teams. Our intention is only to contact suppliers.
If you have any queries please contact
our Payments Team on 01455 896333, or email GTS.callteam@gallifordtry.co.uk
Please can you ensure that this email is
forwarded to the appropriate people within your organisation, as a matter of
urgency.
In summary please log on to the Tradex
Microsite, as a matter of urgency, to find
out how you can submit all your invoices to us electronically, simply and for
free, helping keep our staff safe, and helping us pay you, during this
difficult time for us all.
Yours Faithfully
For and on behalf of Galliford Try and
Morrison Construction
Simon Stone / Peter Rose
Head of Supply Chain Management / Shared
Service Centre Director
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